PRIVACY POLICY.

Gravitate Recruitment Ltd (“we”, “us”, “our”) is committed to protecting and respecting your privacy and maintaining the security of any personal information we receive from you. We adhere strictly to all relevant UK data protection legislation.


This notice, together with our terms of business, sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed.


The General Data Protection Regulation (GDPR) — retained in UK law via the Data Protection Act 2018 — gives you specific rights over your personal information. This notice explains how we use and protect that information.


Please read the following carefully to understand our practices and how we will treat your personal data.


Who we are and what we do


We are a recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003. We also provide related services such as outplacement and psychometric testing.


We collect personal data from the following groups of people to carry out our work:


  • Website users
  • Prospective and placed candidates for permanent or temporary roles
  • Prospective and existing client contacts
  • Supplier contacts supporting our services
  • Employees, consultants, and temporary workers


We collect and process this information to deliver our core recruitment and related services.


Information we collect


We may collect information about you when you:


  • Complete forms on our website (www.gravitaterecruitment.co.uk)
  • Correspond with us by phone, email, text or otherwise
  • Register to use our services, apply for vacancies, or subscribe to updates
  • Attend our events or participate in surveys


This may include your name, address, email address, phone number, financial and compliance information, CV, photograph, and links to public professional profiles such as LinkedIn or company websites.


Cookies and website data


When you visit our website, we may collect data automatically via cookies. These help us distinguish you from other users, improve your experience, and enhance our site’s performance.

We may also use analytics services to understand how visitors use our website and to improve its usability. You can adjust your browser settings to manage or block cookies if you prefer.


Information from other sources


We may receive information about you from other publicly available or third-party sources such as LinkedIn, job boards, CV libraries, or personal recommendations.

We may also work with trusted partners — for example, technology providers, compliance partners, payment processors, or analytics providers — who help us deliver our services.


How we use your information


We use your data to:


  • Provide recruitment and related services
  • Match candidates with suitable opportunities
  • Communicate about relevant roles, events, and services
  • Fulfil contractual and legal obligations
  • Maintain and improve our website and systems
  • Keep you informed about changes or updates to our services


Our legal bases for processing include legitimate business interests, contractual necessity, legal obligations, and, where appropriate, your consent.


Legitimate business interests


As a recruitment agency, it’s essential that we process and retain personal data to:


  • Introduce candidates to clients for employment or contract work
  • Maintain relationships with candidates and clients
  • Support ongoing career and hiring needs
  • Deliver related services such as testing or outplacement


We only retain and process the data necessary to achieve these aims.


Consent


Where consent is required by law (for example, to share your details with a client), we will ask for your clear and specific permission. You may withdraw your consent at any time by contacting us at hello@gravitaterecruitment.co.uk


Sharing your information


We may share your data with:


  • Clients, for the purpose of arranging interviews or employment
  • Candidates, when arranging meetings or interviews with clients
  • Business partners, suppliers, and subcontractors who support our services
  • Analytics and IT providers that help us operate our website
  • Credit or compliance partners, if relevant to a specific engagement


We may also share data if required by law, or in connection with business transfers such as mergers or acquisitions.

When sharing data outside the UK or EEA, we take steps to ensure it is handled securely and in line with this privacy notice.


Data storage and security


All data is stored on secure servers. We take appropriate measures to protect your information against loss, misuse, and unauthorised access.

Please keep your passwords confidential. While we take every precaution to secure online data, the transmission of information over the internet is never completely secure, and any transmission is at your own risk.


Data retention


We retain personal data only for as long as necessary to fulfil our business and legal obligations.

To keep our records accurate and relevant, we regularly review and update data, and delete or anonymise information that is no longer needed. You can update your information at any time by contacting us.


Your rights


Under the Data Protection Act 2018, you have the right to:


  • Request access to the data we hold about you
  • Request correction of inaccurate or incomplete data
  • Request deletion of your data where appropriate
  • Object to processing based on legitimate interests
  • Request restriction or transfer of your data
  • Withdraw consent at any time
  • Lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk/concerns
  • You can exercise these rights by contacting us at hello@gravitaterecruitment.co.uk


Access requests


You have the right to access information we hold about you. To make a request, please email hello@gravitaterecruitment.co.uk

. We will respond promptly, and no fee will apply.


Changes to this notice


Any updates to this privacy notice will be posted on this page. Please check back periodically to stay informed.